---
title: "Exporting Season Pass and Paid Add-On Reports"
description: "VendorHearth Pro provides reporting for Season Passes and Paid Add-Ons, allowing organizers to review these records outside of WordPress. These exports can be especially useful when preparing for upcoming events or fulfilling items vendors have purchased. ## Season Pass Reports…"
url: "https://vendorhearth.com/docs/exporting-season-pass-and-paid-add-on-reports/"
updated: "2026-09-23"
category: "Reports & Exports — rosters, CSV exports, payment/application reports"
---

# Exporting Season Pass and Paid Add-On Reports

VendorHearth Pro provides reporting for Season Passes and Paid Add-Ons, allowing organizers to review these records outside of WordPress.

These exports can be especially useful when preparing for upcoming events or fulfilling items vendors have purchased.

## Season Pass Reports

Season Pass reports help you review vendors participating through your organization's Season Pass program.

Depending on the available records, the export can help you review information related to:

- Season Pass holders
- Payment status
- Included events
- Event assignments
- Vendor participation

## Automatic Event Assignment

When a Season Pass is paid, VendorHearth can automatically assign the vendor to the events included with that pass.

VendorHearth performs capacity checks as part of this process.

A Season Pass report can help you review these records across your event season.

## When to Export Season Pass Information

A Season Pass export may be useful when:

- Reviewing Season Pass holders
- Preparing for upcoming events
- Checking participation across multiple events
- Reviewing payment records
- Maintaining administrative records

For current participation information, always compare exported information with the live records in VendorHearth when necessary.

## Paid Add-On Reports

VendorHearth also supports Paid Add-Ons.

These allow organizers to offer additional items or services that vendors can purchase alongside their event participation.

Paid Add-On order information can be exported for easier fulfillment and administrative review.

## Using Add-On Reports for Fulfillment

Add-On reports are particularly useful when the organizer must prepare something before the event.

Depending on the add-ons your organization offers, you may need to review:

- Vendor
- Purchased add-on
- Quantity
- Order information
- Payment information

The export can then be used as a working fulfillment list.

## Verify Orders Before Purchasing Supplies

If your organization needs to order products or supplies based on vendor add-on purchases, generate a current report before placing the order.

Check for:

- New purchases
- Quantity changes
- Payment status
- Cancelled participation
- Other relevant order changes

Do not rely on an older export when purchasing inventory.

## Duplicate Paid Add-Ons

VendorHearth includes tools for duplicating configured Paid Add-Ons when appropriate.

This can make it easier to reuse similar offerings without recreating the entire configuration.

Always review the duplicated add-on before making it available to vendors.

## Opening the Reports

Season Pass and Paid Add-On reports are exported as CSV files.

They can be opened with spreadsheet applications such as:

- Microsoft Excel
- Google Sheets
- Apple Numbers
- LibreOffice Calc

You can then sort and filter the information for your workflow.

## Reports Are Snapshots

An exported CSV represents the records available when the export was generated.

If a vendor later purchases an add-on or a Season Pass record changes, the previous CSV will not automatically update.

Generate another export when you need current information.

## Editing the Spreadsheet Does Not Update VendorHearth

Changes made to an exported CSV do not modify the live VendorHearth records.

If a Season Pass or Paid Add-On record needs to be changed, make the appropriate change within VendorHearth.

Use the export for reporting and external organization rather than editing the live system.

## Protect Vendor and Payment Information

Season Pass and Paid Add-On reports may contain vendor or payment-related information.

Store these files appropriately and limit access to authorized staff.

Do not publicly distribute reports containing private vendor information.

## Next Step

Continue to **Working With VendorHearth CSV Exports** for best practices on opening, sorting, storing, and maintaining exported VendorHearth reports.